ITEM 1. WELCOME AND APOLOGIES
ITEM 2. MINUTES OF PREVIOUS AGM
ITEM 3. MATTERS ARISING FROM PREVIOUS MINUTES
ITEM 4. PRESIDENT’S REPORT
ITEM 5. SECRETARY’S REPORT
ITEM 6. TREASURER’S REPORT AND BALANCE SHEET
ITEM 7. GALLERY CO-ORDINATOR’S REPORT
ITEM 8. WEBSITE ADMINISTRATOR’S REPORT
ITEM 9. EXHIBITION CO-ORDINATOR’S REPORT
ITEM 10. PROGRAMME CO-ORDINATOR’S REPORT
ITEM 11. ELECTION OF OFFICE BEARERS
ITEM 12. ELECTION OF COMMITTEE MEMBERS
ITEM 13. ANNUAL SUBSCRIPTION The Committee is recommending an increase of the annual subscription from the current £35 per annum to £40
ITEM 14. CHANGE TO CLUB CONSTITUTION Proposed: Para 56: change from ‘The signatures of two out of four signatories appointed to the management committee…’ to ‘The signatures of two out of five signatories…..’ Paragraph 60: change from ‘The Club has delegated authority to the Treasurer to spend up to £100 without referral to the management committee for approval’ to ‘………. £200 ……’
ITEM 15. WINTER EXHIBITION MONDAY 18th NOVEMBER TO SUNDAY 24th NOVEMBER 2019
ITEM 16. ANY OTHER PERTINENT BUSINESS
ITEM 17. DATE OF NEXT AGM …… PROPOSED TUESDAY 25th AUGUST 2020
Discussions have been taking place between club representatives and Dunfermline Ambulance Station to allow the display of around twenty members paintings on a permanent / rotation basis at the new Ambulance Station premises in Dunfermline. These paintings will be available for sale. Working arrangements for this venture are yet to be finalised but will be along the following lines:
There would be a catalogue of pictures that were being hung kept in the Station office with prices of pictures and how to pay. The 20% commission on each picture sold will go to a charity – the Scottish Air Ambulance Service was suggested.
There is room for about 20 paintings depending on size, using the mess room (11 paintings), the corridor to the conference room (3 or 4 pictures) and the long corridor (6 to 8 pictures). The arrangement for entering pictures will be similar to that used for the Townhill open day exhibition. A notice for members to enter their pictures will appear on the Exhibitions notice board later this month. To help with planning the hanging, members will be asked to provide external dimensions in centimetres on the application form. It is proposed that the first 20 pictures on the entry notice will be hung and reserves, to be held at home, will be used to replace any pictures sold. The usual standards for framing etc. will apply. The exhibition is for original works only i.e. no prints will be acceptable. Labelling will have to be attached to each picture and not on the walls. (Details to follow later.) The source of pictures, i.e. Dunfermline Art Club, will be declared on a notice/notices in the Station with a reference to the fact that pictures are for sale.
The Station management will be told beforehand how many pictures to expect. Members will be responsible for taking their own pictures to the Ambulance Station. This will probably occur between, say, 3 pm and 7pm on one day early in the week commencing 1st April 2019. (Details to follow later.) Members will need to be told how and when to deliver. Pictures will be changed 2 or 3 times a year.
For a fixed fee of £20, the featured artist will have full use of a reserved area to display as many of their paintings as they wish for a period of one calendar month. The featured artist may change their display during the month and can replace any paintings which may be sold. It is suggested that a brief biography and recent photograph be supplied to complement the display. The usual Gallery commission fees will apply.
Any members who are interested in taking advantage of this facility can add their name to the list posted in the club studio to reserve their slot. Gallery staff will be happy to provide further details if required.
The Club Gallery in Unit 22 Kingsgate Shopping Centre, will soon be accepting members submissions for the next Gallery hanging period which will run from 25th October through 5th January 2019. New exhibits will be accepted during normal Gallery opening hours (12-4 pm on Thursday 18th, Friday 19th and Saturday 20th October). Paintings will be hung on Tuesday 23rd October in advance of the Gallery re-opening on 25th. A maximum five pictures may be submitted and it has been agreed that although the hanging fee will remain at £2 per picture, where four pictures are paid for, the fifth will be hung for free.
Note that the Gallery will close during the clubs Winter Exhibition which takes place between 19th and 25th November. Arrangements can be made (in advance) with Gallery staff should members wish to remove any of their paintings from the Gallery during this period for exhibiting at this event. It is expected that the Gallery will also remain closed on 27th, 28th and 29th December.
Members also should note that the same paintings may not be exhibited in the Gallery on consecutive hanging periods. Unsold items from the previous hanging period should be collected from the Gallery at the earliest convenient opportunity.
The Club Christmas Dinner will be held again this year in the Pitbauchlie House Hotel, Dunfermline on Tuesday 4th December, (6.30pm for 7.00pm). Club members, together with spouse / partner, are welcome at a cost of £25.00 per person. Will all members wishing to attend, please add names to the list posted on the club Notice Board or alternatively give confirmation to the Club Secretary, Mike Sutherland-Brown. In order to secure the booking, a deposit of £10 per person should be paid by Wednesday 26th September (either cheque or cash please), with the final balance payable by 14th November. You can navigate to view the Menu by clicking on the Pitbauchlie House Hotel link highlighted above. It’s the “Festive Dinner” option.
Additionally, if anyone has any special dietary requirements which need be catered for, please make these known when making your reservation.
We feel sure you will agree that the membership fee provides extremely good value. As well as 50 weeks’ of Club meetings in a very sociable environment, members also have the opportunity to exhibit work in the Clubs Gallery in Unit 22 of the Kingsgate Shopping Centre, and have their work featured in two major exhibitions and other events each year.
Payment of fees may be by cash or personal cheque made payable to Dunfermline Art Club. Committee Members will be on hand at the club to receive and record payment and issue your new membership card. A facility to make payment directly to the clubs account via bank transfer is also available if preferred. Details available from the Treasurer.
Following last year’s successful open day at the Townhill Community Centre, we shall be holding a similar event on Friday and Saturday, 7th and 8th September. Set up in the Hall upstairs will take place from 11.30 on the Friday morning ready for opening from 2 pm til 8 pm. On the Saturday, the exhibition will be open from 10 am and will be taken down after 4 pm. It is planned to have members demonstrating their skills in the Studio on the Saturday as per last year. Members will be asked to help with the setting up and to do 2 hour shifts in the exhibition hall or in the Studio. Please look out for notices and further information on the Exhibitions noticeboard in the Studio. Paintings for the Exhibition may be left in the Studio on the Wednesday or brought to the Hall on the Friday morning.
ITEM 1. Welcome and Apologies
ITEM 2. Minutes of previous AGM
ITEM 3. Matters Arising from previous minutes
ITEM 4. President’s Report
ITEM 5. Secretary’s Report
ITEM 6. Treasurers Report and Balance Sheet
ITEM 7. Gallery Co-ordinators Report
ITEM 8. Website Administrators Report
ITEM 9. Exhibition Co-ordinators Report
ITEM 10. Programme Co-ordinators Report
ITEM 11. Election of Office Bearers
ITEM 12. Election of Committee Members
ITEM 13. Constitution and Data Protection
ITEM 14. Winter Exhibition …… Monday 19 Nov until Sunday 25 Nov 2018
ITEM 15. Any other pertinent business
ITEM 16. Date of next AGM …… Proposed Tuesday 27th August 2019